1. Pledge
Every member of the Construction Industry Council, including the Hong Kong Institute of Construction, Zero Carbon Building, Construction Sector Imported Labour Quarters Limited, and its affiliated or related companies (the “CIC”) takes the protection of your personal data very seriously. We respect personal data privacy and are committed to fully implementing and complying with the data protection principles and all relevant provisions of the Personal Data (Privacy) Ordinance (“PDPO”).
This Privacy Policy Statement outlines how we collect, use, manage and protect the personal data that we may collect from or about you. It applies to all individuals whose personal data may be handled, whether as a data user or processor, by the CIC.
2. Collection of Personal Data
You may be invited by the CIC to provide your personal data, on a voluntary basis, on the CIC Website or in application forms for specific purposes at different times. Under certain circumstance of which your provision of personal data is mandatory (e.g. construction workers registration), we shall inform you of the consequences of not providing the same. If you are under the age of eighteen, you should obtain consent from your parent or guardian before you provide the CIC with your personal data.
The CIC will use your personal data for specific purposes identified in the Personal Information Collection Statement provided to you on or before your personal data is collected.
3. Types of Personal Data Collected
Depending on the specific purpose(s), you may be required to provide the CIC with your personal data, including but not limited to your name, gender, age (or age range), date of birth, contact details, email/mailing/residential/correspondence address, contact number, membership number, educational level, occupation, username, password and tracking data, etc.
4. Purposes of Use
The CIC may collect your personal data for specific purposes in the following situations (non-exhaustive):
．for registration as construction workers;
．for enrolment on education courses/publicity programmes (to carry out internal matching procedures whenever necessary) and acquisitions/subscriptions of other different types of CIC’s services;
．for employment-related and human resources management purposes throughout the process from recruitment to post-employment;
．for direct marketing purposes after your consent has been obtained;
．for handling of enquiries and complaints from various stakeholders;
．for conducting surveys, researches or analyses to improve our statutory functions;
．for complying with applicable laws in or outside Hong Kong as may be required by applicable government authorities, courts, law enforcement, regulatory, public or statutory bodies;
．performing our contractual duties; and
．for any other purposes to perform our statutory functions.
If the ultimate purposes of use are not directly related to the intended collection purpose, we would obtain prescribed consent from you in accordance with the PDPO.
5. Collection of Information via Cookies
Cookies, which can identify a device but not the identity of individual users of the website, are used by the CIC to collect statistics about the number of visits of users to the CIC Website, the users’ preference of websites and online services offered on the CIC Website.
You may choose to accept or reject cookies. If you reject the cookies, you will not be able to use some of the functions of the CIC Website, such as saving your preferences in using the CIC Website and accessing some online services on the CIC Website.
6. Outsourcing Arrangements
To serve any specific purposes, your personal data may be transferred to and stored in the following third parties (or any of them) on behalf of the CIC, whether in or outside of Hong Kong:
．any or all of the CIC’s affiliates and/or subsidiaries;
．any third party service providers, contractors/sub-contractors that, on behalf of the CIC, operate or maintain membership, event registration, tour booking, researches and/or analyses, or carry out back-end services, administrative services, verification services, cloud services or information technology services, or provide necessary support or services to the CIC to enable us to provide our services, including any insurance, banking or third party payment gateway services used by the CIC, and any other entities that discharge contractual obligations on our behalf;
．any of the CIC’s professional advisors, including but not limited to lawyers, accountants and auditors; or
．any party that owes a duty of confidentiality to the CIC.
The CIC will adopt stringent measures to safeguard your personal data entrusted to such third-party service providers, which include obligations in relation to the confidentiality, security, and lawful processing of any personal data we share with them.
7. Retention
The CIC will retain your personal data for a period not longer than necessary for the fulfilment of the purposes for which they are to be used. Retention periods for personal data may vary subject to business needs or legal requirements.
We execute our policy on personal data retention and review it from time to time. Personal data will be timely purged accordingly.
8. Security and Storage
The physical records of your personal data will be stored in secured places with restricted access by us and those with whom we share your personal data in accordance with this Privacy Policy Statement and the Personal Information Collection Statement. The electronic records of your personal data will be stored in the servers of the CIC and/or relevant CIC service providers (whether in or outside Hong Kong) located in secured places and protected by adequate IT security measures (including but not limited to measures of encryption and access control).
The CIC Website(s) uses TLS protocol to encrypt data during network transmission to protect your personal data. All personal data you provide to the CIC via the CIC Website(s) are secured, and access to them is restricted to authorised personnel only.
9. Data Access and Correction
In accordance with the PDPO, your right to access personal data can be exercised by completing the “Data Access Request Form”. The CIC may apply an administrative charge for providing you with access to your personal data in response to such request. You may also request for making necessary correction to the data subsequent to data access request.
Requests for the above should be addressed to:
Officer-in-charge (Data Access Request)
Construction Industry Council
38/F, COS Centre
56 Tsun Yip Street
Kwun Tong, Kowloon
Or via email at enquiry@cic.hk.
10. Enquiries
Any enquiries regarding our Privacy Policy Statement may be made to the above correspondence address or via email at enquiry@cic.hk.
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Last updated on [30 Aug 2024]